ZAA Annual General Meeting
The Annual General Meeting of the Zimbabwe Archery Association is open to all members and interested parties.
ANNUAL GENERAL MEETING (AGM) AGENDA
Date: 25 May 2026
Time: 15:00 to 16:15
Venue: 158 Coronation Avenue, Harare
Chairperson: Iona Bartosz Association President
14:30 – 15:00 | Arrival and Registration
15:00 | Formal Commencement
- Call to Order and Welcome Remarks
- Official opening of the AGM by the Chairperson, Iona Bartosz, Association President.
- Attendance, Apologies, and Establishment of Quorum
- Review and Adoption of Previous AGM Minutes
- Matters Arising from the Minutes
15:15 | Executive and Financial Accountability
- Presentation of Executive Reports
- Presidents report on 2025 Activities delivered by Iona Bartosz
- Financial Report and Audited Accounts
- Treasures report on Audited Accounts delivered by Tafireyi Stephan Tafara
15:45 | Legislative Business
- Constitutional Amendments
Formal voting on submitted motions requires specified constitutional majority, (Section 25.4)
- Motion 1: Proposed amendment to the Constitution (Section 49.1.1 regarding the change in AGA age range).
- Motion 2: Proposed amendment to the Handbook (Section: National Kit regarding changes to define Development and Team status).
- Motion 3: Adoption of the Judges Framework as a temporary document (no section, but to eventually be added to the Handbook, and replace Section: 39.4.1)
- Elections / Appointments
Nomination forms available from https://zimarchery.com/resource-library/
- Iona Bartosz standing down as Association President
- Nominations received for the following positions.
- Association President – Felistas Chikadaya
-
- Secretary General – Barry Blanchard
- Additional Committee appointments for:
- Bulawayo Province Chairperson – Brody Gillott to replace Gerome Brock
- Colours Committee – Wayne Whitaker
- Technical Director – Iona Bartosz to replace Vic Bartosz
- Positions still to be filled:
- Harare Province Chairperson
16:15 | Concluding Business
- Any Other Business (AOB)
- Note: No binding policy changes or constitutional votes may take place under AOB.
- Closing Remarks and Adjournment
- Vote of thanks to the hosts, organizers, and delegates.
- Announcements regarding upcoming events (Provincials, Nationals, Next Committee meeting).
- Official closure of the meeting by the Chairperson.
Minutes of the 2025 AGM of the Zimbabwe Archery Association
Held at the Bartosz Residence, 158 Coronation Avenue, Greendale, Harare at 15:00 on Saturday, 4 October 2025.
Meeting called to order at 15:18.
In Attendance:
Committee members: I. Bartosz (IB), F. Chikadaya (FC), V. Bartosz (VB), R. Jackson (RJ)
Athletes Commission: S. Bartosz (SB)
Members: S. Tafireyi (ST), M. Marshall (MM), S. Allot (SA)
Sports and Recreation Commission (SRC): C. Nyamayedenga (CN)
Apologies:
Barry Blanchard, Jesse Steele, Nonku Tutani, Dylan Hartell, Ronald, Shane Hill, Queenie Gratwicke
After calling the meeting to order, a roll call was done to establish if the required quorum was present.
Present were: HAC, AGA, HCSC, Archers Access.
Absent were: X10.
IB read the notice of the AGM, and all present confirmed receipt of notice and that it was sent in accordance with the constitutional guidelines.
IB read a notice sent by Shane Hill regarding a formal boycott of the AGM. The notice stated that X10 would not be attending due to unresolved issues and would now be focusing on coaching and training archers. IB highlighted that the document with queries was only received on the 28th of September which did not leave ample time to call for another meeting to discuss the issues ahead of the AGM.
Approval of minutes from the previous AGM: VB proposed that the minutes be adopted, RJ seconded.
IB presented the President’s report as previously circulated.
A correction to the date on which the Harare Archery Club Championships were held was noted — to be corrected from 2023 to 2024.
IB presented the financial report for 2024 as previously circulated. She advised that although on paper the association appeared financially sound, it was in debt. She highlighted that the $5,000.00 donated by the Vice President of Zimbabwe, Dr. C.G.D.N. Chiwenga, was still in the safe deposit box even though, on paper, it was recorded as income and partly used to cater for association expenses, particularly World Archery fees. She further stated that proper accounting procedures would be instituted once a new Treasurer came on board.
RJ advised that AGA would be sending a development proposal, and IB advised that AGA and all other clubs would need to share their budgets, clearly stating their development plans, in order to be considered for funding. All budgets and calendars of events for 2026 are to be submitted by 31 October 2025.
IB reiterated that all athletes were required to pay SRC fees, not only those going on tours, and further stated the need for all athletes, coaches, managers, and parents to have WADA certification. IB advised that World Archery uses total membership numbers to consider nations for grants — the more athletes Zimbabwe has, the better the chances of receiving a grant.
Following clarification questions regarding the use of the donation and how it would be utilized, RJ requested that AGA be furnished with all requirements for participation in their nationals by January 2026 so that the information can be shared with members in good time. IB advised that she would be requesting all statutes from the SRC to ensure alignment and compliance.
The financial report was adopted.
Nomination of Treasurer: A nomination form was received for Stephan Tafireyi as previously shared. SA seconded. IB thanked ST for joining the ZAA Executive; ST expressed his excitement to be on board and promised to carry out his role diligently.
All clubs were advised to add any planned events to the calendar before it is submitted to the SRC.
IB advised that X10 had been very generous in accommodating HAC members during the period HAC had no range. She also advised that the Indoor/Outdoor Regional Championships would be held at X10.
Safeguarding Policy: AGA raised a motion to adopt the safeguarding policy, and HAC seconded the motion.
Handbook: IB reiterated that this document would be a work in progress and any amendments would be made at the AGM. She highlighted the need to keep the WhatsApp group chat active so that required changes can be proposed and tracked. Motion to adopt the Handbook was raised by HAC and seconded by HCSC.
Constitution: All AGA-related material has been annexed. AGA nominated the adoption of the constitution, and HCSC seconded it.
IB advised that there had been a request to move the Nationals from August to April each year. She advised that this would require the association to change its running year for tournaments to run from May to April of the following year.
IB proposed that the AGM dates be scheduled for May of each year after the National Championships have been held. The existing constitution (2017) states that an AGM must be held by 31 December. CN proposed that an SGM be held to amend the date so that the new proposed dates can be included in the amended constitution before it is registered.
Proposed date for 2025 AGM: 16 May 2026.
Proposed date for SGM (to be held virtually): 25 October 2025, to allow for the two weeks’ notice required ahead of holding an SGM.
Any Other Business:
SA thanked IB for the reports presented and requested that, in future, the dates for the “Come Try Archery” events be shared ahead of time to ensure better attendance and increased growth opportunities for the sport.
SB raised the need to have more athletes in the Athletes’ Commission, highlighting that all current members were from one club (HAC). She proposed that each club have its own Athletes’ Commission, which would then interface with the overall commission to ensure all athletes have a voice. IB concurred, stating that the Athletes’ Commission plays a big role in the sport and opens up growth opportunities, citing the example of Kirsty Coventry, the President of the International Olympic Committee, who started on the Athletes’ Commission for the Swimming National Association.
RJ inquired about the issuing of association colours to the AGA team and whether the team travelling to the regional competition in 2026 would be receiving green blazers. IB advised that, for the AGA team, these would be blue. She further advised that she would consult the SRC regarding the awarding of colours and would stand guided by their regulations. SA proposed that AGA be allowed to submit archers who meet their selection criteria for consideration. ST concurred with SA’s proposal. RJ advised that in a previous meeting with the DG, they were told the team would qualify for colours, while VB stated that in a separate meeting with the SRC, they were advised that AGA, as a developmental team, would not be eligible. RJ raised a motion to have it minuted that VB, as Technical Director for ZAA, was going against the new constitution and that this would need to be ratified.
CN reiterated that the new constitution would need to be registered before it can be used. She advised that she would send the necessary application forms to IB. IB also advised that the constitution would need to be approved by WA before being formally adopted. CN recommended that ZAA get approval from WA ahead of registering with the SRC, stating that once registered with the SRC, any changes made by WA would require a fresh application to re-register with the SRC.
SA advised that they would be sending archers for consideration based on the existing (2017) constitution selection criteria.
IB thanked CN for taking time to attend the ZAA AGM and for her support during the year. She also thanked all present for attending the AGM.
Meeting officially closed at 16:48.
Minutes of the SGM on October 25 2025
Held virtually on Zoom at 11:00 on Saturday, 25 October 2025.
Meeting called to order at 11:00
In Attendance:
Committee members: F. Chikadaya (FC), N Tutani (NT), B Blanchard (BB)
Apologies:
None
Meeting abandoned at 11:30 due to lack of attendance.